Assessment of Compliance

Compliance with the Code is assured through a suite of mechanisms by which ACFID Members are bound. These compliance mechanisms are:

Application for ACFID Membership

  • On application, organisations must complete the Code Self-Assessment process and submit the organisational documentation requested to demonstrate their compliance.
  • On application, the organisation must provide copies of the additional documents that demonstrate membership eligibility and compliance as set out in the Membership Application Guidelines.
  • Organisations must submit their application within 12 months of lodging their initial application.
  • Organisations are entitled to use the ACFID Member logo after they have been approved as interim Members by the ACFID Board

Periodic Assessment

  • A minimum of one in every three years (as notified by ACFID), Members complete a Code Self-Assessment (CSA) and submit requested documents that verify their compliance with selected Compliance Indicators.
    • The CSA includes a declaration of compliance with the Code from the Member’s governing body. ACFID reviews Members’ self-assessment and supporting documentation
    • The CSA process must be completed within 5 months of the conclusion of the Member’s financial year.
    • Members must promptly respond to ACFID regarding any reasonable requests for clarification or additional information.
    • Members must comply with any resulting remedial actions.

 

  • Members’ governing bodies submit their annual and financial reports to ACFID each year. These reports are assessed one in every three years at the same time as the CSA through the Annual Reporting Assessment Process.
    • Annual reports and financial statements (if not included in the annual report) must be provided to ACFID within 5 months of the Member’s financial year end.
    • Members must promptly respond to ACFID regarding any reasonable requests for clarification or additional information.
    • Members must comply with any resulting remedial actions.

 

  • On the years that Members are not required to complete a CSA, they must complete an exceptions report, which notes any exceptions to compliance that occurred during the previous year, and outlines actions undertaken to ensure that compliance is met.
    • The exceptions report must be provided to ACFID within 5 months of the Member’s financial year end.

Spot checks

  • ACFID’s ongoing assessment of risk identifies any areas of potential non-compliance that may be detrimental to the interests of ACFID, its Membership or the Code.
  • ACFID undertakes spot checks of compliance in these areas as needed
  • This process includes checks of websites undertaken during emergency appeals.
  • Members must comply with requests for additional information to verify compliance as a result of these checks.
  • Members must comply with any resulting remedial actions.