Program Officer – Operations, Australian Humanitarian Partnership Support Unit

DEADLINE FOR APPLICATION: 20 February 2023

 Positions: Program Officer – Operations, Australian Humanitarian Program Support Unit (AHPSU)

Employment Type: Full time (0.8 – 1.0 Full Time Equivalent)

Location: Melbourne or Canberra

Reports to: Program Officer – Operations reports to the AHPSU Operation and Grants Manager

Remuneration: This is an entry-level position with salary negotiated up to AUD 76,000 including superannuation.

At Alinea International we value equity, diversity and inclusivity in everything we do. We are an equal opportunity employer opposed to all forms of discrimination. We actively seek and encourage applications from people of diverse backgrounds recognizing that an inclusive workforce enriches our organisation and achieves smarter, more innovative results.

About Alinea International Ltd.

Alinea is an international development consultancy providing technical and management expertise that helps people improve their lives. We work with governments, investors, companies and communities to create lasting change. Over 35 years, Alinea has successfully delivered more than 515 projects worldwide. alineainternational.com

About the Project

The Australian Humanitarian Partnership (AHP) is a humanitarian and disaster management partnership between the Australian Government’s Department of Foreign Affairs and Trade (DFAT) and six leading Australian humanitarian non-government organisations (NGOs), and their downstream partners. The partnership delivers DFAT’s global humanitarian assistance to civil society organisations in rapid onset and protracted crises and long-term Disaster Risk Reduction programs across the Pacific and Timor-Leste.

The AHP Support Unit (AHPSU) is a team supporting the implementation of the partnership through overall coordination, contract and operations management, monitoring evaluation and learning (MEL) and communications. The AHPSU is managed by Alinea International.

Key Responsibilities

The AHPSU are recruiting a Program Officer – Operations. The Program Officer will assist the AHPSU with ongoing operational support to the partnership.

This role would suit a person starting their career in international development with strong initiative and excellent interpersonal skills. The role is a great opportunity to gain an all-round perspective of the humanitarian space in Australia, develop skills in the international development/humanitarian sector and gain exposure to the work of NGOs and DFAT.

The Program Officer – Operations will be responsible for grants administration across the AHP portfolio and overall administration tasks to assist the Support Unit. The Support Unit administers multiple grants to Australian NGOs for the provision of humanitarian assistance and manages grants for the Disaster READY program. The role requires a highly competent individual with administration and finance skills who is able to work under direction and independently as required. The role will require drafting of grant agreements and monitoring agreements as well as reporting requirements, including the maintenance of a grants database. The position will be expected to ensure that all grant documentation is up to date and on file, ensure that grants funds are distributed within agreed timeframes, track proposals and reports, and work with the Support Unit specialists to ensure timely technical reviews and inputs to all submitted proposals and reports. In humanitarian situations, these timeframes are critical.

Academic Qualifications and Experience:

Program Officer – Operations

• Demonstrated experience in administration / contract management / financial management and / or risk management, preferably in the international aid or other grant management sectors.
• Strong computer and systems skills, including MS Office, particularly Excel and Word. Experience in database or other systems management experience desirable.
• Excellent written and verbal communication skills.
• The ability to work in a small team, work independently as required, and take initiative in completing assigned tasks.
• The ability to work to deadlines and at times in a high-pressure environment.
• Academic qualifications in international development, business, organisational management or accounting. Individuals working toward qualifications in these sectors will also be considered.
• Experience working with NGOs and/or with the Australian Government would be beneficial.
• An understanding of Australia’s Humanitarian sector and/or aid and development programs would be beneficial.

Interested applicants are asked to submit their Expression of Interest to [email protected] by 20 February 2023.

Applications must include a cover letter addressing the key selection criteria (max 2 pages) and a CV (max 3 pages). Please indicate the position you are applying for in the subject line and title of your cover letter.

This is an entry-level position with salary negotiated up to AUD 76,000 including superannuation.

Only shortlisted applicants will be contacted; no telephone enquiries, please.

Alinea is committed to safeguarding children and vulnerable adults. Given the nature of our work, candidates will be subjected to due diligence checks and to enhanced background checks as appropriate.

For more information about Alinea, please visit our website: www.alineainternational.com