E.2 Assessment of Compliance

The ACFID Code of Conduct is accompanied by a comprehensive process of compliance assessment managed by ACFID and overseen by the Code of Conduct Committee. Self-assessment and self-regulation are important components of this compliance regime. 

Section E.2 of the ACFID Code of Conduct includes four sets of Standards each with respective Principles and Obligations.  Standard E.2.1 describes how an organisation becomes a signatory to the code of Conduct. Standards E.2.2 and E.2.3 outline the processes by which signatory organisations will demonstrate their compliance with the Code of Conduct. Standard E.2.4 relates specifically to the actions required of signatory organisation if a breach is identified in promotional materials for emergency appeals.  
 

Browse Topics

E.2.1 Application to become a signatory

Principle

Organisations wanting to become a signatory to the Code of Conduct must complete the application process as determined by the Code of Conduct and must be fully compliant with the Code before being granted Code signatory status.

Obligations

  1. On application to become a signatory, an organisation will complete the Compliance Self Assessment Process, which details organisational documentation that supports compliance with the Code Principles and Obligations.
  2. On application, the organisation will provide the Code of Conduct Committee with copies of the relevant documents that demonstrate compliance with the Principles and Obligations in the Code, as described in the ACFID Membership Application guidelines.
  3. Organisations must complete their application process within 12 months of lodging their initial application.
  4. Organisations are  entitled to use the ACFID member logo after they have been approved as interim members by the ACFID Executive Committee.

Why

Signatory organisations are expected to be good citizens of the Code community and ensure that they are compliant, engaging with and responding to the ACFID and the Code of Conduct Committee and to promote the Code on their website and to notify breaches - both their own and other signatory organisations. 

Values

This standard reflects the Code of Conduct’s commitment to:

  • Accountability to stakeholders for performance and integrity
  • Honesty and transparency.

Practical guidance

No practical guidance is provided. Application documents and assistance is available from ACFID on request. 

E.2.2 Annual Assessment

Principle

Signatory organisations will provide information on an annual basis demonstrating their continued compliance with the Code.

Obligations

  1. On an annual basis, signatory organisations will complete the Compliance Self Assessment process, which requires signatory organisations to report on compliance with the Principles and Obligations in the Code and advise if any of their key supporting policies and documents have changed materially.
  2. The Compliance Self Assessment process must be completed within 5 months of the conclusion of the signatory’s financial year.
  3. Signatory organisations will promptly provide the Code of Conduct Committee with any reasonable requests for clarification or additional information.
  4. Signatory organisations will comply with any remedial actions recommended by the Code of Conduct Committee.

Why

Signatory organisations are expected to be good citizens of the Code community and ensure that they are compliant, engaging with and responding to the ACFID and the Code of Conduct Committee and to promote the Code on their website and to notify breaches - both their own and other signatory organisations. 

Values

This standard reflects the Code of Conduct’s commitment to:

  • Accountability to stakeholders for performance and integrity
  • Honesty and transparency.

Practical guidance

No practical guidance is provided. Compliance Self-assessment documents are available on the ACFID website and assistance is available from ACFID on request.

E.2.3 Annual Reporting

Principle

Signatory organisations will provide copies of their annual reports and financial statements to the Code of Conduct Committee.

Obligations

  1. Within 5 months of the end of a signatory organisation’s financial reporting period, it will lodge with the Code of Conduct Committee: a copy of its annual report; a copy of its annual full financial statements (if not included in the annual report).
  2. Signatory organisations will promptly provide the Committee with any reasonable requests for clarification or additional information.
  3. Signatory organisations will comply with any remedial actions or disciplinary action recommended by the Code of Conduct Committee.

Why

Signatory organisations are expected to be good citizens of the Code community and ensure that they are compliant, engaging with and responding to the ACFID and the Code of Conduct Committee and to promote the Code on their website and to notify breaches - both their own and other signatory organisations. 

Values

This standard reflects the Code of Conduct’s commitment to:

  • Accountability to stakeholders for performance and integrity
  • Honesty and transparency.

Practical guidance

No practical guidance is provided. Lodgement assistance is available from ACFID on request. Report/s may be submitted via email, hard copy or a web link.  The CSA is the annual lodgement form for Signatory organisations and can be completed online on the ACFID website.

E.2.4 Promotional Material

Principle

Signatory organisations will respond promptly to rectify any Code of Conduct breaches identified in random promotional material checks conducted during an emergency appeal.

Obligations

  1. Where the signatory organisation is advised by the Code of Conduct Committee of a breach in the Code, the signatory organisation will rectify the breach within a time frame nominated by the Committee and put in place systems to ensure that the breach does not recur.

Why

Signatory organisations are expected to be good citizens of the Code community and ensure that they are compliant, engaging with and responding to the ACFID and the Code of Conduct Committee and to promote the Code on their website and to notify breaches - both their own and other signatory organisations. 

Values

This standard reflects the Code of Conduct’s commitment to:

  • Accountability to stakeholders for performance and integrity
  • Honesty and transparency.

Practical guidance

Refer to ACFID’s Emergency Appeal Website Guidance document.