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Executive Administrator

Quaker Service Australia |
ACFID Member: 1
Location: NSW
Sub location(s): Preferably Sydney based

Executive Administrator
Quaker Service Australia
A permanent part-time position (60%) preferably based in Sydney.

Who are we?
Quaker Service Australia (QSA) is the aid and development agency of the Religious Society of Friends in Australia. We partner with community groups overseas to support projects promoting food and water security, and sustainable livelihoods.

We also partner with Australian First Nations communities to enhance culture and community well-being, and support refugee initiatives in Australia and overseas.

QSA is a signatory to the Australian Council for International Development (ACFID)
Code of Conduct and has full accreditation with the Australian Government’s
Department of Foreign Affairs and Trade.

The position:
To lead and manage the day-to-day operations of the organisation, under the governance of the QSA Board.

What does the role involve?

  • Organising board meetings and AGM, implementing the decisions of the board, and reporting back to the board
  • Ensuring that QSA policies are developed, implemented, reviewed regularly, and comply with current standards in the sector.
  • Overseeing the day-to-day administration of QSA
  • Building a supportive workplace culture, including line management, and supervising staff and volunteers.
  • Ensuring all legal responsibilities and external compliance standards are met, including the requirements of the ACFID Code of Conduct, DFAT, and ACNC.
  • Facilitate efficient and sustainable financial planning and management, including ensuring that the requirements of the ATO and other government departments are met.
  • Engaging with partners, supporters, and relevant networks, including engagement with Church Agency Network, ACFID, and Friends (Quakers).
  • Promote and integrate gender equality, non-discrimination, and disability inclusion into day-to-day work.
  • Carry out all duties in the manner of Friends (Quakers).

Essential Criteria:

  • A minimum of five years of demonstrated experience managing a team.
  • Experience in compliance with DFAT accreditation and ACNC standards or similar processes.
  • Relevant tertiary qualification in international development or related discipline.
  • Track record in project management.
  • Excellent verbal and written communication skills.
  • Proficiency in the use of standard software applications.
  • Commitment to the Quaker testimonies of Simplicity, Peace, Integrity, Community, Equality, and Earthcare.

Desirable Criteria:

  • Experience managing overseas development projects, including project cycle management.
  • Understanding of a technical area relevant to QSA partners
  • Experience engaging with Quaker committees, groups, initiatives or organisations.

Our commitment to safeguarding:
QSA recognises the personal dignity and rights of all people, especially children and vulnerable adults. As part of your employment, you will be required to undergo relevant background checks (Police Checks, Working with Children Checks, reference Checks), abide by our safeguarding policies, and sign our Code of Conduct.

For more information about the role, please contact [email protected]
Please submit your resume with a cover letter responding to the selection criteria to [email protected] by 15th August using the subject Executive Administrator.

Closing Date: Aug 15, 2023

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