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Executive Assistant to Chief Executive Officer

The Fred Hollows Foundation |
ACFID Member: 1
Location: Hybrid | International | NSW
Sub location(s): Sydney
  • Full time, Permanent Role based in Sydney.
  • We offer a hybrid flexible work environment but would expect this role to be in the office on average 2 days per week.

 

ABOUT THE FRED HOLLOWS FOUNDATION

The Foundation is an international development organisation working to prevent blindness and restore sight.  We continue the legacy of Professor Fred Hollows, who believed every person had the right to quality eye care, no matter where they live. Over 30 years The Foundation has grown to work in more than 25 countries throughout Africa, South Asia, Southeast Asia, the Middle East and the Pacific, as well as in Australia. We have an ambitious five-year strategic plan that aims to take us even closer to realising our vision of a world in which no person is needlessly blind, or vision impaired and Indigenous Australians exercise their right to sight, good health and self determination.

 

The Foundation is also proud to announce that we were awarded the Employer of Choice Award (Public Sector and NFP) at the 2022 Australian HR Awards.

 

THE OPPORTUNITY

The Executive Assistant to the CEO is accountable for providing administrative, secretarial and executive support to the Chief Executive Officer (CEO).

 

ABOUT YOU

You will be an experienced EA to a CEO, with exceptional organisational skills and high attention to detail, coupled with excellent written communication skills. You will be used to working in a busy environment, managing conflicting priorities and deadlines and ensuring positive outcomes. You will be service orientated, with a can-do attitude and have a team-based mindset. Further, you will possess excellent interpersonal skills, with the ability to negotiate and influence senior stakeholders. You will also have strong technical skills with the ability to pick up new systems quickly and effectively. Finally, you will be process driven with the ability to identify opportunities for process improvement.

 

KEY RESPONSIBILITIES

  • Provide pro-active, high-level administrative and secretarial support to the CEO.
  • Screen and assess incoming correspondence and ensure appropriate distribution and/or response.
  • Proactively manage and maintain the schedule and diary of the CEO.
  • Primary support for organising all travel and associated documentation for the CEO.
  • Coordinate Executive Leadership Team (ELT) meetings, agendas, papers and minutes as required.
  • Manage relevant key organisational meeting logistics including; booking rooms, preparing meeting papers, circulating resources, first point of contact for inquiries and producing minutes.
  • Ensure the CEO has speeches and briefing papers prepared by members of staff for key engagements.
  • Where required assist with desk research for speech preparation as well as preparing presentations, reports, briefs and other documentation.
  • Liaise with Board members and other stakeholders for appointments and meetings.
  • Undertake project management and manage special projects as directed.

 

WHAT YOU’LL NEED TO SUCCEED

  • Time Management
  • Experience working in administrative and support services function.
  • Previous experience supporting senior executives.
  • Experience working in an international context or for a multi-national organisation.

Highly desirable

  • Experience in international development & NFP sector.
  • Previous experience working for a CEO.
  • People management skills.

 

How we recognise your contribution

Through our internal programs and employee benefits we aim to create an environment where you will feel supported and empowered.  Whether your focus is on continuous learning, professional development or finding an environment which enables you to thrive while balancing family or personal commitments, we have a range of programs in place to support you. Including:

  • Generous salary packaging – we provide access to not-for-profit salary packaging options, which will increase your take home pay, we also offer 17.5% annual leave loading.
  • Flexible work environment – we focus on output, not hours and enable you to prioritise your health and wellbeing.
  • Generous leave allowances – we offer Paid parental leave; 5 days bonus leave every year; an annual Foundation-wide “Me Day”, birthday leave; and time off for culturally significant/ceremonial leave.
  • Ongoing commitment to your continuous learning and career development – through tailored leadership and professional development programs, access to LinkedIn Learning and focused development conversations.

 

To find out more about our benefits click here

 

APPLICATIONS

Please apply directly via the “Apply” Button, please include a CV and Cover Letter. Should you have any questions regarding the opportunity please reach out to our Talent Acquisition Team at [email protected]  for a confidential conversation. Kindly note that CVs will not be considered through this email address.

 

Applications Close: Sunday the 10th of March 2024

 

Aboriginal and Torres Strait Islander people are encouraged to apply for this position.

 

The Fred Hollows Foundation is committed to protecting the rights of children and community partners in all areas where we work.  Applicants are advised that The Foundation reserves the right to conduct police checks and other screening procedures to ensure we maintain and promote a child safe environment.

Please note: We will not be accepting CV’s via agencies for this role.

Closing Date: Mar 10, 2024
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