Overall Job Goal
To support the Finance team with the day-to-day management of Adara’s accounting and financial operations, with responsibility for accounts payable, supplier payments, staff expenses, reconciliations, month-end processes and reporting support. The role requires strong attention to detail, sound accounting experience, timely processing, and adherence to Adara Group policies and procedures. The successful candidate will execute this part-time role over three days per week.
Key Responsibilities
- Managing customer and vendor invoices and payments
- Process supplier invoices for all Adara entities on a weekly basis with a high level of accuracy.
- Ensure all payments are properly authorised, expenditure is coded to the correct cost centres, and expenses comply with Adara policies.
- Processing vendor payments on a timely basis.
- Handling invoice queries and reconciling supplier statements.
- Preparing and sending remittance advice to suppliers.
- Review and process staff expenses, including corporate credit card reconciliations.
- Prepare customer invoices for the Adara Businesses as instructed.
- Monitor cash balances.
- Update accounting records and prepare month-end reconciliations
- Prepare month-end journal entries for review.
- Reconcile supplier accounts and selected general ledger accounts.
- Prepare monthly balance sheet reconciliations for specified Adara entities.
- Reporting
- Prepare management accounts for specified Adara entities, including budget versus actual reporting and balance sheet analysis, for review by the Finance Manager.
- Assist in the preparation of annual budgets for the Adara Businesses.
- Prepare statutory returns, such as BAS, for review before lodgement.
- Work collaboratively with Adara Finance Team members and stakeholders
- Provide support during the Adara Development annual budgeting process.
- Collaborate with team members on projects and daily tasks and maintain open communication across all departments.
- Provide support for the team during audit time by sourcing samples and extracting data.
Qualifications and Experience
- Relevant experience in accounts payable, bookkeeping, finance administration or a similar accounting support role.
- Experience preparing reconciliations, processing payments and supporting month-end finance processes.
- A relevant finance, accounting or bookkeeping qualification is desirable.
Essential Competencies
- Strong Microsoft Office skills, particularly Excel.
- Experience using Microsoft Business Central or a similar accounting system.
- Strong attention to detail
- Confident, proactive, flexible approach
- Ability to prioritise competing tasks and meet deadlines.
- High level of written and verbal communication skills
- Ownership of tasks, with the ability to follow work through to completion at a high standard.
- Team player and good collaborator
- A passion for social justice
Desirable Competencies
- Intermediate Microsoft Excel skills