The Disaster READY MEL Coordinator will manage all monitoring, evaluation and learning activities to understand the collective impact and change resulting from the Disaster READY program and any associated AHP responses carried out in Disaster READY countries.
The Disaster READY MEL Coordinator will have strong technical capacity to manage the implementation of the Disaster READY Monitoring, Evaluation & Learning Framework (MELF). The project MELF will be implemented at three levels: project level, country level, and program level. The Disaster READY MEL Coordinator will lead the implementation of the MELF at the program level, will help support country-level approaches and will complement the work of partners at the project level. The Disaster READY MEL Coordinator will also help to maintain program level data through program knowledge management systems.
The Disaster READY MEL Coordinator will work across a minimum four Pacific countries and Timor-Leste to build on the successes and lessons of the first phase of Disaster READY. The position will develop a close working relationship with AHP NGO partners, local implementing organisations and multiple and diverse Pacific and Timor-Leste stakeholders. The role will also provide strong technical support to Disaster READY Country Committees, especially in-country Coordinators and MEL Officers, and complement partner capacity efforts to build the MEL capacities of local implementing partners. This collaboration will drive strong systems and processes to capture the impact of the program
The Disaster READY MEL Coordinator will manage evaluations, including thematic evaluations, to explore the extent to which collective resilience programming and disaster response contribute to improved humanitarian outcomes. Key themes will include localisation, accountability to affected populations and locally-led approaches to resilience, disaster preparedness and risk reduction and climate change adaptation.
The Disaster READY MEL Coordinator will drive a collaborative learning culture on resilience, disaster preparedness, risk reduction and climate change adaptation. The focus will be on learning for improvement, for use in adaptive program implementation, and learning for influence, for the wider improvement of the humanitarian sector. The position will support the implementation of Disaster READY learning agendas. Partners will also be assisted with opportunities for standardised MEL approaches and encouraged to engage in cross-country synthesis, analysis and lessons learned. Finally, the role will support Disaster READY annual reporting so the collective effectiveness of partner programs is measured, including successes, risks and challenges.
The successful candidate will demonstrate strong MEL technical capacity (both quantitative and qualitative, including data collection, analysis, visualisation and sensemaking), strong management and mentoring skills and robust partnership brokering and relationship-building qualities.
Duties and Responsibilities
The Disaster READY MEL Coordinator’s primary responsibilities will include:
- Provide technical input to the implementation of the Disaster READY MELF, including maintaining and reviewing the MELF throughout the life of the program. This will be an iterative and participatory process involving facilitation and support of in-country partners.Socialise and build partner understanding and ability to effectively report at both outcome level – in order to track change and impact – as well as against core Disaster READY indicators. This may include the supporting partners to collect and analyse data through collaborative processes.
- Support the implementation of response monitoring that captures feedback from beneficiaries and responders during sudden onset emergencies as well as protracted crises responses and seeks to measure levels of localisation and inclusion.
- Support Disaster READY partnership evaluation processes that assist understanding of partnership and collaboration outcomes over the life of the program, monitor the development and effectiveness of humanitarian partnership in the Pacific and Timor-Leste, and contributes to AHPSU’s role in partnership brokering.
- Commission and manage external independent evaluations (including a mid-term evaluation) and AHP response activations. The outcomes from these evaluations will support agency-level, AHP-level and sectoral learning.
- Commission and manage meta and strategic reviews to deepen analysis and assessments of key aspects of disaster preparedness, risk reduction and climate change adaption work, and explore key cross-cutting issues such as inclusion and localisation.
- Support the review and update of Disaster READY reporting processes and templates to ensure they meet the accountability and information needs of all partners and DFAT and are optimally used for their intended purpose. Reporting templates will need to balance simplicity with agreed information and data needs for improved outcome reporting and reflection.
- In collaboration with the AHPSU Disaster READY Coordinator and the broader AHPSU team, support country partners in annual review, learning and planning events.
- Lead the design and implementation of Disaster READY reflection and review processes, and support broader AHP response reviews, to ensure standardisation of systems, inter-agency learning and systems updates as required.
- Support the annual Disaster READY reporting process, working in collaboration with the Disaster READY Coordinator and AHPSU communications specialists, to ensure high quality reports for DFAT, partners and broader audiences. This will include development of data visualisation products and graphics that assist in telling the Disaster READY story.
- Develop strong working relationships with in-country partners and MEL focal leads, ensuring regular interactions, formal and informal meetings, briefings and ongoing support mechanisms to assist partners to understand MEL requirements and to develop capacity where required. This will include bringing together a MEL community of practice.
- Convene lesson learned activities on Disaster READY to support AHP partners to integrate findings into their future practices, identify activities and approaches that are mutually beneficial to partners and add value to their work, and ensure that appropriate learning is shared among all members of the partnership.
- Review and quality assure partner proposals and reports to ensure that MEL is sufficiently built into the program cycle and resourced.
- Work in close collaboration with the Communications & Visibility Manager to support appropriate sharing of information to Australian and overseas stakeholders.
- Work closely with the AHPSU Disaster READY Coordinator on annual planning, program support etc.
- Other duties, as required, and agreed by the AHPSU Disaster READY Coordinator and AHPSU Partnership Director.
Key Selection Criteria
- At least 10 years’ experience in monitoring and evaluation or research (preferably in the international aid and development sector).
- Formal qualifications in monitoring and evaluation or in research or equivalent in experience.
- Experience working in Pacific and Timor-Leste contexts.
- Demonstrated experience in developing fit-for-purpose monitoring, evaluation and learning frameworks with a particular focus on complex programs and initiatives; and leading and managing MEL activities within complex program environments.
- Experience in data collection, storage and analyses, including the use of software such as Microsoft Excel and Power BI, as well as the coding of qualitative data
Experience in building capacity in M&E, ideally with smaller resource-constrained organisations.
- Good verbal and written communication skills in English.
- Proven ability to build relationships with and support (through mentoring, training etc) key partners in the Pacific and Timor-Leste.
- The ability to work effectively and collaboratively in a small team, to work independently as required, and to meet deadlines.
- Experience working with NGOs and/or with the Australian Government (DFAT).
- An understanding of Australia’s humanitarian sector and/or aid and development programs and policies.
- An understanding of disaster preparedness, disaster risk reduction and resilience.
- Experience and/or knowledge of key cross-cutting issues such as GEDSI, climate change, localisation etc.
- Competency in Pacific and/or Timor-Leste languages.