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Home 5 JOBS 5 Executive Assistant, Business Operations

Executive Assistant, Business Operations

The Fred Hollows Foundation |
ACFID Member: 1
Location: Hybrid | NSW
Sub location(s): Sydney CBD, Flexible work Arrangements

• Full Time, Permanent Role based in Australia (Flexible work from home arrangements available)
• Closing Date: Thursday the 2nd of February 2023

ABOUT THE FRED HOLLOWS FOUNDATION
The Foundation is an international development organisation working to prevent blindness and restore sight. We continue to carry on the legacy of Professor Fred Hollows, who believed every person had the right to quality eye care, no matter where they live. The Foundation has grown to work in more than 25 countries throughout Africa, South Asia, Southeast Asia, the Middle East and the Pacific, as well as Australia. The Foundation has restored sight to more than 3 million people worldwide. We have an ambitious five-year strategic plan that aims to take us even closer to realising our vision of a world in which no person is needlessly blind, or vision impaired and Indigenous Australians exercise their right to sight and good health.

The Foundation is also proud to announce that we were awarded the Employer of Choice Award (Public Sector and NFP) at the 2022 Australian HR Awards.

ABOUT YOU
You are an experienced Executive Assistant with outstanding organisational skills. You are deadline driven, able to prioritise tasks and work across multiple priorities. You will also be service driven, ensuring a smooth environment for the executive team and divisional directors. With excellent interpersonal and communications skills (both written and verbal), you will thrive within a high performing environment. Additionally, you will have high computer literacy skills, particularly across the Microsoft Suite. You will be process driven and innovative, able to create an effective system for office administration to ensure nothing falls through the cracks. Further, you will be proactive and self-driven, this is a busy role not only supporting our Executive Director but our four divisional directors as well. Finally, while you may not have INGO experience, you will be someone who wants to join a leading INGO and to make a positive Impact.

THE OPPORTUNITY
The Executive Assistant is accountable for providing administrative, secretarial, and executive support to the Business Operations Executive Director and Directors as well as administrative support and coordination to the Business Operations team as required.

KEY RESPONSIBILITIES
• Provide secretarial support to the Executive Director including: screening and assessing incoming correspondence and ensuring appropriate distribution and/or response, conduct research for speech preparation as well as preparing presentations, reports, briefs and other documentation.
• Provide pro-active, high-level administrative and secretarial support to the Executive Director and the four division directors.
• Proactively manage and maintain the schedule and diary of the Executive Director.
• Primary support for organising all travel and associated documentation for the Executive Director as well as others as needed.
• Manage divisional and relevant key organisational meeting logistics including preparing meeting papers, circulating resources, first point of contact for inquiries and producing minutes.
• Undertake project management and manage special projects as directed.
• Work with the other EAs in the business to ensure the business receives the necessary support and large projects/events are delivered seamlessly.

WHAT YOU’LL NEED TO SUCCEED
• Office management experience.
• Experience working in an administrative or support services function.
• Experience working in an international NGO, highly desirable.
• Previous experience working closely with executive teams.

HOW WE RECOGNISE YOUR CONTRIBUTION
Through our internal programs and employee benefits we aim to create an environment where you will feel supported and empowered. Whether your focus is on continuous learning, professional development or finding an environment which enables you to thrive while balancing family or personal commitments, we have a range of programs in place to support you. Including:
• Generous salary packaging – we provide access to not-for-profit salary packaging options, which will increase your take home pay, we also offer 17.5% annual leave loading
• Flexible work environment – we focus on output, not hours and enable you to prioritise your health and wellbeing
• Generous leave allowances – we offer Paid parental leave; 5 days bonus leave every year; an annual Foundation-wide “Me Day”; and time off for culturally significant/ceremonial leave
• Ongoing commitment to your continuous learning and career development – through tailored leadership and professional development programs, access to Linkedin Learning and focused development conversations.

To find out more about our benefits click here

APPLICATIONS
Please apply directly via the “Apply” Button. Should you have any questions regarding the opportunity please reach out to our Talent Acquisition Specialist, at [email protected] for a confidential conversation. Kindly note that CVs will not be considered through this email address.

Closing Date: Thursday the 2nd of February 2023

Aboriginal and Torres Strait Islander people are encouraged to apply for this position.

The Fred Hollows Foundation is committed to protecting the rights of children and community partners in all areas where we work. Applicants are advised that The Foundation reserves the right to conduct police checks and other screening procedures to ensure we maintain and promote a child safe environment. The Foundation is also committed to protecting the health of our beneficiaries, donors and partners and require incumbents of this role to be fully vaccinated against COVID-19 (except where medical conditions may make vaccination harmful to their health).
Please note: We will not be accepting CV’s via agencies for this role.

Closing Date: Feb 2, 2023

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