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Home 5 JOBS 5 Payroll Coordinator

Payroll Coordinator

ChildFund Australia |
ACFID Member: 1
Location: Australia | National | Hybrid | NSW
Sub location(s): Surry Hills

ChildFund Australia is an independent international development organisation working to reduce poverty for children in developing communities. Our mission is to partner to create communities and systems change, which enables vulnerable children and young people, in all their diversity, to assert and realise their rights.

ChildFund Australia is a member of the ChildFund Alliance – one of the world’s oldest and most experienced child-focused development agencies. With a global network of 12 organisations, the ChildFund Alliance assists almost 23 million children and families in 70 countries. ChildFund Australia directly manages and implements programs in Cambodia, Laos, Myanmar, Papua New Guinea, Timor-Leste and Vietnam, while also supporting projects delivered by partner organisations throughout Asia, Africa and the Americas. Our work is funded through public donations and government grants.

ChildFund Australia is a member of the Australian Council for International Development, a signatory to the ACFID Code of Conduct and the ACFID Fundraising Charter, a fully accredited member of the Department of Foreign Affairs and Trade, a member of Accountable Now, and a founding member of the Emergency Action Alliance.

Join us in realising our vision of a world without poverty where all children and young people can say: “I am safe. I am educated. I contribute. I have a future.”

The Role

As our Payroll Coordinator, you will report to the Head of Finance, Risk & Compliance, and be responsible for the payroll function at ChildFund Australia’s Sydney Office. You will be a key part of our talented Finance Team here in Sydney, and your contribution will enable us to maintain the highest standards of accountability and integrity in our work and operations.

We are looking for someone with experience in managing payrolls for mid-sized businesses—everything from payroll processing and posting payroll journals, all the way to completing payroll reconciliation. And, of course, we are looking for someone passionate about working alongside like-minded people to make a difference and create lasting change for children and young people in the region and around the globe.

This is a permanent, part-time role (0.6FTE) based in Surry Hills, Sydney. ChildFund Australia supports our staff in maintaining a sustainable and healthy work-life balance, and encourages a culture of flexibility around working arrangements, and a hybrid working model, to make this possible. As such, this role allows for one day working-from-home a week.

Please note that all applications for this role will be considered on a rolling basis.

Key duties of the role

    Process monthly payroll for around 70 staff in our payroll system (ADP), with a focus on ensuring deadlines are met
    Process monthly payroll payments and journals for 5 expatriates
    Process and check and payroll variations, including for new starters, salary packaging, superannuation, salary changes, position changes, and employee terminations
    Prepare payroll reports to support monthly payroll journals and payroll reconciliations
    Manage payroll compliance requirements on an ongoing basis
    Resolve payroll queries in an accurate, timely and stakeholder focused manner
    Streamline and improve the payroll process
    Lead a review of the payroll system focusing on exploring the potential to upgrade or replace payroll systems
    Process monthly CONCUR credit card transactions and follow-up with employees
    Assist Finance team in audit requests and ad-hoc reporting
    Promote and integrate gender equality, disability, and social inclusion into day-to-day work

Qualifications & Experience

    Degree or equivalent qualifications in Accounting, Finance or a related discipline
    2 years or more experience managing payrolls, ideally Australian payrolls
    Sound knowledge of Australian payroll compliance requirements
    Advanced Excel Skills

Desirable Qualifications & Experience

    Experience in the not-for-profit sector
    Knowledge of accounting systems (ideally Sage Intaact)
    Demonstrated understanding of gender equality, disability, and social inclusion

Skills

    Strong written and verbal communication skills, with the ability to liaise with a wide range of stakeholders
    Excellent organisational and time management skills
    Proactive and pragmatic problem solver who can identify and resolve anomalies and variances
    Great attention to detail and accuracy in their work

Working at ChildFund Australia

As a valued member of ChildFund Australia, you will join an ambitious, passionate and collaborative team unlike anywhere else, and your contribution will be valued in many ways, including through:

    An attractive and fair remuneration package aligned with employment conditions and laws, and benchmarked against the local market to ensure we offer competitive employment conditions appropriate to our sector
    Flexible working arrangements, allowing you to maintain a healthy and sustainable work-life balance
    A hybrid working model, on a standard 60% in-office/40% WFH basis, allowing you more flexibility in the ways you work
    Salary packaging benefits that allow us to reimburse you for some personal expenses without having to pay some tax normally payable
    Our Employee Assistance Program (EAP) Uprise, which gives you access to assistance for personal, family, mental health, and employment-related matters for you and your family, including free external, professional and confidential counselling assistance.
    Our Learning & Development approach that enables you to have the information, skills, and knowledge needed to do you job and to grow in your position. We support staff in building their capacity and support you with on-the-job experience, coaching, formal training, and the ChildFund Academy.

Department: Finance

Location: ChildFund Australia, Level 8, 162 Goulburn Street, Surry Hills NSW 2010

Employment: Part-time (0.6 FTE, 3 days a week). 2 days in office/1 day working-from-home)

Reports to: Head of Finance, Risk & Compliance

Other Information: Must have full working rights in Australia.

All applications will be considered on a rolling basis.

Please contact [email protected] with any questions.

Closing date: Sunday 18th December, 2022

ChildFund Australia believes in a global community where children are safe and can reach their full potential. We take extensive steps to safeguard children in any work done by our people, i.e., our staff, volunteers and interns, supporters, partners, board members, ambassadors and suppliers. We strive to keep children safe through child safe practices, and rigorously ensure we prevent, oppose, and combat all exploitation and abuse of children and vulnerable people. As part of this commitment, all people working with us will undergo relevant background checks before joining ChildFund Australia.

In line with our values, diversity of people and ideas is critical to our work and our success at ChildFund Australia. We strive for a team culture that is welcoming, inclusive, and supportive. Childfund is an Equal Employment Opportunity (EEO) employer and strongly encourages people from all backgrounds, abilities, and identities to apply for any vacancies.

Closing Date: Dec 18, 2022

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