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Program Coordinator

Deakin University |
ACFID Member: 1
Location: Hybrid | VIC
Sub location(s):
  • Based at our Melbourne, Burwood Campus or Geelong Waurn Ponds/Waterfront Campus
  • Full-time and fixed term to 31 May 2024
  • HEW 6 $89,012 – $96,126 (effective 7 October) + 17% Superannuation (pro rata, part time)

Founded in 1974, Deakin is a public university in Victoria with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and the online Campus. We are a progressive and open-minded university, with the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world’s universities.

In 2015, Save the Children and Deakin University launched CHL, which aims to bring together academic rigour and humanitarian practice to transform and disrupt the humanitarian system. CHL’s mission is to lead and influence change within the humanitarian system through critical analysis, transformational and disruptive education and research, and meaningful contributions to policy and practice.

This is an exciting opportunity to work within a small, dynamic, and high-performing team where you will lead, coordinate and manage all aspects of the innovative CLP (Crisis Leadership Program) short course offered by the Centre of Humanitarian Leadership, including course promotion, answering student queries, and reviewing student applications. You will coordinate a team of international experts and facilitators, supporting logistics, financial administration, process improvements and future business development opportunities for program expansion. You will be the main contact for the CLP course and will ensure the smooth planning and delivery of the CLP program from start to completion. There is great potential for growth with likelihood of an extension when further funding is secured.

We are seeking someone who is an excellent and proactive problem-solver, who enjoys working in a fast-paced environment and knowing that your work creates real-world positive impact every day. You’ll find yourself working with a team of people who are equally passionate about work and work-life balance, who look out for each other, and who continuously strive to work with integrity and excellence.

Your key responsibilities will include:

  • Manage project needs and finances with support of the Projects and Grants Manager for all non-French CLP short courses, currently English, Ukrainian, and Polish, with ambitions to add Arabic and Spanish language courses in 2024.
  • Provide accurate and timely engagement with applicants, guest speakers, facilitators, relevant stakeholders and prospective partners in all matters relating to the CLP course.
  • Support recruitment of CLP short course applicants with the Comms and Marketing Team
  • Coordinate the CLP Selection Panel for the review of applications and administration of application outcomes.
  • Contribute to, and participate in, other initiatives and projects to support the strategic goals of the Centre for Humanitarian Leadership, the School of Humanities and Social Sciences and the Faculty of Arts and Education

To be successful, you’ll have:

  • A bachelor’s or master’s degree with subsequent relevant experience preferred. Experience with the humanitarian or development sector is ideal.
  • Significant experience in an administration coordination role, preferably within a tertiary institution, research institute, NGO or similar organisation managing program coordination and delivery functions and also initiating and or leading efficient project delivery
  • Demonstrated experience in project management, and the use of project management approaches in complex, multi-stakeholder environments.
  • Experience with University and/or NGO financial systems for financial management including accounts payable and receivable
  • Understanding and experience of humanitarian work and humanitarian environments and knowledge of associated educational and research funding environment
  • Professional mastery of a language other than English is highly desirable.

For a copy of the position description, please see below:

Download File PD – Program Coordinator 545599.pdf

Applications for this position close on 25 October 2023.

Please submit your updated resume and a short cover letter outlining your skills and experience for this role.

For a confidential discussion regarding this position, please contact Ashfaq Ali Yacoob Ali, Manager Projects and Grants, via [email protected]

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Closing Date: Oct 25, 2023