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Regional Program Director – Restore Southeast Asia Program

Global EverGreening Alliance |
ACFID Member: 1
Location: Hybrid | International
Sub location(s): The Philippines, Vietnam

The Organisation

Global Evergreening Alliance (GEA) is a membership-based organisation that develops long-term solutions to restore degraded lands and improve livelihoods on a globally significant scale. We bring together some of the world’s most capable development and environmental NGOs, research, and scientific organisations to support and facilitate massive-scale environmental restoration and sustainable agriculture projects. Together we build on our shared vision of resilient landscapes and agricultural systems, a safe climate and better livelihoods for rural communities. We are currently implementing Africa’s largest ever community-led land restoration project: Restore Africa.

The Position

The Regional Program Director role will be responsible for (1) managing the Restore Southeast Coordination Unit (PCU), recruiting staff with appropriate skills, capacity building, mentoring, coaching and performance management of staff.  The role will be responsible for (2) program delivery through: a.) working in collaboration with the Implementing Partners across Southeast Asia region; b.) supporting implementation of country projects; c.) fostering cross-fertilisation and learning; d.) coordinating and overseeing monitoring and evaluation, capacity building and technical support; and e.) engaging with program stakeholders, including government to ensure support and effective implementation of the Program.  Further, the role will be responsible for compliance and reporting to the Alliance’s Secretariat, the Program Steering Committee, and the donors/investors.  As the leader of a team in the region, you will be providing programmatic and technical oversight to established programs in Southeast Asia while supporting the Alliance’s Melbourne-based Secretariat to develop new programs in the region.

Key Responsibilities and Duties

Management and Leadership

  • The PCU operates smoothly according to the Terms of Reference
  • Acting as the Secretary to the Program Steering Committee (PSC), PSC meets according to the schedule
  • Active ongoing monitoring of performance and annual performance reviews of country-level Project Management Units (PMUs) and capacity gaps identified and addressed
  • Skills within implementation partners, especially the PMUs, strengthened through training and workshops, and PCU staff improved expertise in program implementation, monitoring and impact measurement
  • PCU annual work plan and budget prepared and implemented
  • Manage the performance of all PCU direct reports in a way that is encouraging and motivating to yield optimal performance; Ensure professional development of PCU staff are supported through coaching, mentoring, training
  • Identify professional development and capacity building opportunities for direct reports
  • Ensure individual and team workplans and workstreams are in place and regularly monitored
  • Conduct yearly performance appraisals and regular one-to-one meetings with each direct report
  • Act as a conduit between operational and technical teams in the PCU to foster a culture of productive communication and exchange
  • Provide conducive, enabling and goal-oriented environment to enhance individual and team performance
  • Lead staff recruitment, onboarding, coaching and mentoring including engagement of volunteers, students, interns where applicable

Program Management, Oversight, Accountability and Quality Assurance

  • On time, on budget and smooth implementation of the Restore Southeast Asia Program through oversight of country-level implementation by the various implementing partners
  • The implementing organisations fulfill their responsibilities according to the project implementation agreements (PIAs), and the implementation of program activities goes seamlessly
  • Implementing partners comply with the Alliance quality standards, best practices, PIAs, policies, safeguarding practices, prevention of fraud and terrorism funding
  • Technical support facilitated timely and as needed by implementing partners, including actively engaging the Technical Advisory Group (TAG) to provide support
  • Project annual plans and budgets process across partner countries implemented and in place
  • Regular field monitoring of the country projects to assess progress, resolve issues, offer support, and promote synergy and best practices
  • Capacity gaps of implementing partners and PMUs identified and a strategy developed to build the capacity of the partners, including on-site technical support
  • Ongoing liaison with the GEA Secretariat for technical and program management support
  • The required processes, procedures, and systems developed for the effective and consistent management of the Restore Southeast Asia Program
  • Timely review of and feedback on progress and financial reports from in-country implementing partners
  • Implementation challenges addressed promptly and comprehensively
  • Risk management strategies for the Restore Southeast Asia Program implemented and monitored regularly
  • Leadership of inception workshops, learning forum and other events.

Networking and Stakeholder Engagement 

  • Robust networks and excellent relationships with donors/investors, governments, member organisations, implementing partners’ leadership, NGOs, multilaterals and research institutes
  • Effective and timely support for implementing partners in government engagement and support and endorsement for the program and carbon projects obtained as scheduled
  • Strong working relationships with the implementing teams across the region
  • Active engagement with research institutions (where appropriate) on the portfolio or thematic matters to build knowledge and synergies
  • A strategic link between the countries to ensure mutual support and maximise the achievement of the program’s overall objectives
  • The effectiveness of the partnership, including oversight over the implementation of partnership health check
  • Active representation of the Alliance as required at functions, events and meetings
  • Enhancement of the Alliance’s value add by leveraging the strengths of Alliance members and non-member partners and by promoting collaboration.
  • Coordinate with GEA technical teams to procure and support management and delivery of technical consultancy services

Evidence Building and Knowledge Management 

  • The monitoring, evaluation and reporting functions across the Restore Southeast Asia Program are performed on time, consistently and with high quality
  • Annual regional technical learning fora conducted to discuss synergies and exchange learning and experience
  • A robust system for evidence building of and promoting program impacts in place
  • The impact measurement framework developed, implemented, monitored, verified, and results reported to the Secretariat.

Financial Management

  • Project audits are implemented on time and follow up on auditor’s management letters undertaken
  • Effective management and good stewardship of the PCU budget
  • Monthly review of PCU financial reports
  • Funding flows to implementing partners according to the agreed schedule per the PIAs and Funding Agreement with the donors/investors
  • Quarterly review of project financial reports
  • Liaison and consultation with the PCU finance manager and GEA Finance Manager to resolve financial matters.

Key Selection Criteria

  • Experience in managing large-scale program implementation in Natural Resource Management or Sustainable Agriculture (Minimum 10 years), preferably in the not-for-profit sector
  • At least five (10) years of management experience, including direct supervision of professional, technical and support staff and assembling teams.
  • Demonstrated experience working closely within multidisciplinary and multi-cultural teams at national, regional and international levels in the Southeast Asia region
  • Postgraduate qualifications in a relevant discipline, e.g. business administration, international and community development, natural resource management (NRM), sustainable agriculture
  • Extensive knowledge of the development issues and trends in the Southeast Asia region
  • Basic knowledge of the trends in the carbon market and climate change conversations.
  • Experience in high-level networking and relationship strengthening with internal and external stakeholders
  • Experience in managing multi-disciplinary teams.

Other relevant skills, knowledge and experience

  • Effective team and people management and leadership
  • Program management and reporting
  • Strong stakeholder engagement skills
  • Strong communication (written and oral)
  • Capacity building and facilitation skills
  • Influencing and critical & analytical thinking
  • Strong interpersonal, negotiation and networking skills
  • Awareness of current industry trends in sustainable agriculture practices and carbon initiatives.
  • Time management skills including the ability to prioritise and manage heavy workload
  • Advanced problem-solving skills, and ability to work independently and as part of an effective team

How to Apply

To be considered for this position you must have the right to work in the country the role is advertised. Please provide your resume and a cover letter clearly addressing the Key Selection Criteria in your application. Only candidates who address the selection criteria will be considered for shortlisting.

Applications will be reviewed as they come in, please submit your application as soon as possible.

If you have any questions, please contact [email protected] . Kindly note that applications sent through email will not be reviewed.

The Global EverGreening Alliance has zero tolerance for child abuse, discrimination, harassment, and workplace bullying. All staff, including volunteers, are required to sign an acknowledgement and adhere strictly to the organisation’s child protection, safeguarding and other policies. In addition, the successful applicant will need to provide a recent Police Record Check and a current Working with Children Check card (or equivalent).

Closing Date: Jul 12, 2024
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